Tips To Physically Secure Your Files During Tsunami (or water damage)

Every organisation, particularly SMEs, needs data security in the digital age. Especially during natural disasters like tsunamis, physical file security is just as important as digital security. This article will give SMEs realistic tsunami-prevention tips to physically secure files when there’s a tsunami. Read below to learn more.  If you do not live in a Tsunami area, but you live near a river, lake or the sea, you might still experience floods or water damage to your property and files. Water damage can happen, even in heavy rain, so don’t turn away just because you can’t experience a Tsunami. 

Tips To Physically Secure Your Files During Tsunami:

• Elevated Storage: Physical file security depends on location. Choose an elevated file storage space in your building. Avoid tsunami damage by choosing a higher floor or shelf. Make sure authorised employees can access the location while preventing floods.

• Waterproof Storage:Protect your data with waterproof storage. Tsunami-proofing your papers using these containers. Store tangible files in sealable plastic bags, waterproof filing cabinets, or waterproof storage boxes.

• Safe Document Backup: File backup is as important as physical security. Make regular digital copies of essential documents and store them securely in the cloud or off-site servers. Cloud-based solutions ensure your data are always accessible, even during natural calamities.

• Audit Files: Regularly audit files to determine whether physical copies are needed. Identify files that can be digitised or properly disposed of, decreasing vulnerable physical material. This decreases tsunami damage and improves organisational efficiency.

• Employee Emergency Training: Train your staff tsunami file-securing methods. Drills and training ensure everyone knows their duties in a crisis. This proactive strategy will improve preparation and lessen fear, allowing a quick reaction when it counts most.

SMEs must physically safeguard data to protect against natural disasters like tsunamis. These tips might help protect your precious papers from a tsunami. ConXhub, a notable communication solution, can further help SMEs in this scenario. Conxhub’s cloud-based storage and virtual phone solutions let SMEs preserve their data and communicate through tough times, making SME’s disaster preparation strengthened and safe. Remember, a complete business continuity strategy includes physical file security. Safeguarding files protects essential data and ensures business continuity in times of trouble.